Best Printer For Small Business in 2025

Choosing the best printer for a small business in 2025 requires evaluating several key factors, from cost-effectiveness to functionality. As business operations become more digitized, printers must support seamless connectivity, high-quality outputs, and efficient workflows. Today's small businesses benefit from a wide range of options, whether they require high-volume, eco-friendly, or versatile multi-function printers. Understanding what each printer type offers helps companies to make informed decisions for operational efficiency.

While budget constraints are often a priority, print quality and feature diversity are equally important. Small businesses often need printers that offer multi-functionality, including scanning and copying, without excessive maintenance costs. Let’s look at the best-priced, high-production, and eco-friendly printers and the benefits of managed print services for small businesses.

Best Priced Printers

Finding the best-priced printers is crucial for small businesses seeking quality on a budget. In 2025, small business owners will have several economical yet high-performing options, offering quality without breaking the bank.

Today’s cost-effective printers are designed to balance price and functionality. This ensures reliable output and multi-functionality in a single compact device, such as copying, scanning, and even faxing. For small offices, models with mobile connectivity and duplex printing are highly valuable. This minimizes paper and ink waste while streamlining workflows.

Choosing budget-friendly options can reduce long-term costs while maintaining essential features. These printers combine high-yield cartridges, mobile printing support, and ease of use, making them ideal for businesses with moderate print demands. They also have lower maintenance requirements, which saves time and resources. For small businesses aiming for efficiency, the best-priced printers offer reliability, affordability, and impressive performance.

Brother MFC-J4335DW

The Brother MFC-J4335DW stands out as one of the best printers for small businesses due to its cost-efficiency, multi-functionality, and reliability. With Brother’s INKvestment Tank technology, this model drastically lowers the cost per page by extending ink cartridge life. Its compact size allows it to fit in smaller spaces while still delivering quality prints, making it suitable for businesses where every inch of space matters.

This printer is designed to support modern connectivity needs with wireless and mobile printing capabilities. It allows users to print directly from mobile devices or via cloud storage, adding convenience to daily operations. Duplex printing, which comes standard on this model, is also a significant benefit. It cuts down on paper use and further reduces operational costs—ideal for businesses looking to manage budgets.

Additionally, the MFC-J4335DW offers high print speeds of up to 20 pages per minute, ensuring quick turnaround for high-demand printing tasks. Its user-friendly touchscreen interface simplifies navigation, making it easy for any team member to handle without extensive training. With its efficient operation and high-quality output, the Brother MFC-J4335DW is a valuable investment for small businesses.

Brother MFC-J6540DW

The Brother MFC-J6540DW is making a strong case as the best-priced printer for a small business with its versatile, high-performance features that are well-suited for office environments. Designed as an all-in-one inkjet printer, it efficiently handles various tasks. It provides high-resolution color printing for scanning, copying, and faxing. Its ability to print on A3 paper makes it ideal for small businesses that frequently produce more significant documents, marketing materials, or presentations. Additionally, the MFC-J6540DW offers fast print speeds and high-capacity paper trays. This equates to less time spent refilling and more focus on business productivity.

One of the standout features of the Brother MFC-J6540DW is its cost-effectiveness, particularly with its Inkvestment Tank system. This feature allows small business owners to benefit from lower operating costs over time. The large ink cartridges are perfect for extended use in businesses that require consistent, high-quality color printing. The printer has impressive connectivity options, with wireless and mobile printing capabilities. This makes it easy for team members to print from various devices, ensuring smooth, flexible workflows across the business.

Finally, the Brother MFC-J6540DW has advanced security features crucial for small businesses handling sensitive information. Business owners can control access and protect confidential documents with custom user restrictions and secure print capabilities. Its intuitive touchscreen display simplifies navigation through the printer’s features, making it accessible even for those less tech-savvy. With these, the Brother MFC-J6540DW stands out as the best-priced printer for small businesses. It offers a powerful combination of performance and affordability to meet the demands of a dynamic work environment.

Ricoh SP C261DNw

The Ricoh SP C261DNw is a compelling choice for the best-priced printer for small businesses due to its compact design and reliable performance in high-demand environments. As a color laser printer, it offers the speed and quality needed for producing professional documents quickly, ideal for businesses focused on maintaining efficient workflows.

The SP C261DNw delivers high-quality color output with sharp graphics and vibrant color accuracy. Its compact size makes it easy to fit into smaller office spaces without compromising functionality.

One of the Ricoh SP C261DNw's standout features is its robust connectivity, providing flexibility for various business setups. It supports wireless and mobile printing, allowing team members to print directly from smartphones or tablets. Additionally, with features like Google Cloud Print and Apple AirPrint, the printer integrates seamlessly with various devices. The SP C261DNw also includes a USB port for direct printing, so it covers a variety of printing needs.

Beyond connectivity and quality output, the Ricoh SP C261DNw is designed to be cost-effective with its efficient toner usage. The toner cartridges are built for high yield, meaning fewer interruptions and better focus on core business activities. With its compact design and excellent color output, the Ricoh SP C261DNw meets the needs of growing small businesses.

Best Printer for Production

When selecting the best printer for production, businesses need a machine that combines speed, durability, and high-quality output to keep up with demanding workflows. Production printers, specifically designed for high-volume printing, offer faster print speeds and larger paper-handling capacities than standard office printers. This makes them essential for businesses in sectors like marketing, publishing, or event planning.

High-resolution capabilities are a priority, as these printers produce sharper images and vivid colors. This makes them suitable for print jobs like brochures, catalogs, or posters. Many models also support various paper sizes and weights, offering businesses flexibility when creating different types of professional documents.

Additionally, advanced production printers often include enhanced finishing options, such as binding, stapling, and folding. These options streamline the process by delivering ready-to-distribute materials directly from the machine. These printers tend to be highly reliable, with robust builds that withstand long hours of operation without compromising quality.

Features like intuitive touchscreens and automatic maintenance notifications simplify daily operations, helping teams focus on other essential tasks. With these capabilities, the best printer for production empowers businesses to produce high-quality prints on demand.

Epson WorkForce Pro WF-7840

The Epson WorkForce Pro WF-7840 is a versatile choice under the best printer for the small business 2025 category, especially for production-focused environments that need high-quality printing on demand. Its wide-format capabilities support up to 13" x 19" prints. This makes it ideal for creating large documents like posters, blueprints, or marketing materials. This flexibility is valuable for small businesses looking to handle diverse print jobs without outsourcing. The WF-7840 combines impressive print resolution with reliable color accuracy. It allows businesses to produce professional-grade prints that enhance their branding and presentation efforts.

Equipped with PrecisionCore Heat-Free Technology, the Epson WorkForce Pro WF-7840 offers fast printing speeds. It also maintains energy efficiency, a feature beneficial for production settings where time and cost savings are priorities. It supports dual paper trays with up to 500 sheets capacity, ensuring longer print runs without frequent reloading. Its automatic duplex printing feature reduces paper usage, helping businesses cut costs.

Another standout aspect of the WF-7840 is its robust connectivity options, designed for the modern, mobile workplace. It supports wireless, Ethernet, and Wi-Fi Direct printing, making it easy for team members to print from various devices. Mobile printing through services like Apple AirPrint and Google Cloud Print adds further convenience, especially for on-the-go printing.

The Epson Smart Panel app also allows users to manage and monitor the printer remotely, simplifying maintenance and enhancing operational efficiency. With these capabilities, the Epson WorkForce Pro WF-7840 stands out as one of the best printers for small businesses in 2025, offering a powerful combination of quality, functionality, and adaptability for production-focused teams.

Epson EcoTank Pro ET-16650

The Epson EcoTank Pro ET-16650 is a standout choice in the best printer for small businesses category. It offers robust performance and cost-efficient printing ideal for production-oriented environments. As an all-in-one super tank printer, it is built to handle large volumes with ease. This makes it perfect for businesses that regularly print various documents, from reports to marketing materials. With support for wide-format printing up to 13" x 19" and high-resolution output, the ET-16650 is particularly useful for creating eye-catching visuals.

One of the EcoTank Pro ET-16650's most appealing features is its ultra-low-cost ink system. Rather than traditional cartridges, this printer utilizes refillable ink tanks, dramatically reducing long-term printing costs. The high-yield ink bottles can print thousands of pages before needing a refill. Such a feature makes it a more sustainable and economical choice for small businesses. Additionally, the PrecisionCore technology ensures high-speed printing without compromising on quality.

Connectivity is another strength of the Epson EcoTank Pro ET-16650, with Ethernet, Wi-Fi, and mobile printing options. This flexibility makes it easy for team members to print from various devices, ensuring smooth workflows. The intuitive 4.3-inch color touchscreen enhances the user experience, allowing seamless control over printing, scanning, and copying functions. With its affordability, reliability, and wide-format capabilities, the ET-16650 is a good choice for the best printer for small businesses.

Best Eco-Friendly Printers

When selecting the best eco-friendly printers, businesses today prioritize sustainable technology that aligns with environmental goals. Eco-friendly printers are designed to minimize waste, reduce energy consumption, and lower overall carbon footprints.

Many of these printers utilize ink or toner-saving technology, support recycled paper, and offer automatic duplex printing. Additionally, advancements in refillable ink systems help businesses minimize plastic waste associated with traditional cartridges. These printers benefit organizations committed to sustainable operations without sacrificing print quality.

Beyond ink and paper efficiency, some eco-friendly printers are ENERGY STAR certified. This ensures they consume less energy compared to standard models, reducing environmental impact and energy costs over time. Some models, such as those in Epson's EcoTank and HP's Smart Tank series, incorporate energy-efficient technologies. Choosing the best eco-friendly printer means businesses can actively contribute to sustainability while still maintaining high productivity.

Xerox C235 Color Multifunction Printer

The Xerox C235 Color Multifunction Printer stands out as a best small business printer option. Compact yet powerful, this printer combines printing, scanning, copying, and faxing capabilities in a single machine. Its ENERGY STAR certification reflects a commitment to reduced energy consumption, making it a strong choice for small businesses focused on sustainability. Additionally, the C235 supports automatic duplex printing, helping reduce paper use and waste.

Beyond its energy-efficient design, the Xerox C235 uses high-yield toner cartridges that last longer than standard options. This means fewer frequent replacements and reduced waste associated with packaging and transportation.

These cartridges are compatible with Xerox’s Green World Alliance program, which encourages users to recycle spent cartridges and lowers the printer’s environmental footprint. The high-quality color printing capability also allows businesses to produce professional-grade documents in-house, reducing the need to outsource and, consequently, the carbon footprint associated with shipping printed materials from third-party vendors.

For added convenience and versatility, the Xerox C235 offers extensive connectivity options, including Wi-Fi, Ethernet, and mobile printing solutions. These allow users to print from various devices without needing a direct connection. This flexibility supports a modern office setup and reduces the number of physical machines required in the workplace, conserving resources.

With its combination of sustainability, high-quality performance, and user-friendly features, the Xerox C235 Color Multifunction Printer is an excellent choice for businesses seeking an eco-friendly printer that aligns with their productivity and environmental goals.

HP LaserJet Pro MFP M428fdw

The HP LaserJet Pro MFP M428fdw is an excellent contender for the best printer for small businesses, especially for eco-conscious offices looking for high performance with a reduced environmental footprint. Built to handle the demands of a busy workplace, this multifunction printer combines printing, scanning, copying, and faxing in one energy-efficient device.

Its ENERGY STAR certification demonstrates its commitment to energy savings, using intelligent design features to reduce power consumption. This efficiency makes it a smart choice for businesses focused on sustainability while still needing a reliable and robust printer for everyday tasks.

This HP printer also offers several features to reduce waste and operating costs. With automatic duplex printing, businesses can conserve paper by printing on both sides, minimizing waste while helping cut down on office supply expenses.

The LaserJet Pro MFP M428fdw is also compatible with high-yield toner cartridges, which last longer than standard cartridges and require fewer replacements. This feature is crucial for reducing plastic waste from cartridge packaging, aligning with environmentally responsible practices. Additionally, HP’s Planet Partners program allows businesses to recycle used toner cartridges easily, further decreasing waste and promoting responsible resource management.

Regarding connectivity, the HP LaserJet Pro MFP M428fdw includes Wi-Fi, Ethernet, and mobile printing options, allowing employees to print directly from their smartphones or other mobile devices. This flexibility supports a mobile-friendly, paper-conscious workspace by enabling on-the-go printing and minimizing the need for additional equipment. For security, HP has equipped this printer with advanced protection features to safeguard sensitive business information, making it a versatile and eco-friendly addition to any small business. Combining energy savings, waste reduction, and seamless connectivity, the HP LaserJet Pro MFP M428fdw is a strong choice for small businesses that value productivity and environmental responsibility.

Canon imageCLASS MF743Cdw

The Canon imageCLASS MF743Cdw is a powerful choice for the best printer for small businesses, particularly for businesses seeking eco-friendly options without compromising on quality and performance. Thanks to its ENERGY STAR certification, this color laser multifunction printer is designed to handle high-volume tasks efficiently while maintaining low energy consumption.

With quick printing speeds and various features, the MF743Cdw supports busy office environments that need reliable, sustainable performance. Its compact design also fits well into smaller spaces, making it ideal for small businesses with limited office space looking to reduce their carbon footprint.

One of the MF743Cdw’s standout eco-friendly features is its high-yield toner cartridges, which require fewer replacements, ultimately reducing waste and the frequency of cartridge disposal. This is especially beneficial for small businesses that handle large print jobs, as it helps lower the cost-per-page over time and minimizes plastic waste. Additionally, the MF743Cdw supports automatic double-sided printing, which conserves paper and cuts down on operational costs, a valuable feature for businesses aiming to operate sustainably and reduce their environmental impact.

Connectivity options further enhance the Canon imageCLASS MF743Cdw’s appeal to eco-conscious small businesses. With built-in Wi-Fi, mobile printing compatibility, and cloud-based print options, employees can print directly from their mobile devices or via services like Apple AirPrint and Google Cloud Print.

This mobile convenience supports flexible work environments and helps minimize paper waste by enabling more digital workflows and on-demand printing. Combining high performance, efficient toner use, and versatile connectivity, the Canon imageCLASS MF743Cdw is a standout eco-friendly printer for small businesses that prioritize sustainability and functionality.

Benefits of Utilizing Managed Print Services for Small Business

Managed Print Services (MPS) offer considerable advantages to small businesses seeking the best printer for small business setups. By outsourcing print management to a third-party provider, small businesses can reduce printing costs through more efficient use of resources and better control over supply and maintenance expenses. MPS providers monitor printing needs and usage patterns, helping businesses optimize their printing infrastructure to avoid unnecessary spending on supplies like ink, toner, and paper. This service helps streamline budgets, allowing small businesses to allocate resources to other critical growth areas without compromising print quality.

Additionally, Managed Print Services provide ongoing support, ensuring printers are always in optimal condition and minimizing costly downtime. With MPS, businesses no longer have to worry about printer maintenance or troubleshooting, as service providers offer prompt repairs and regular maintenance. This increases productivity by reducing the time employees spend on printer-related issues. Furthermore, MPS often integrates advanced security measures to safeguard sensitive business information. With reliable support and enhanced security, MPS can help small businesses improve efficiency and operational control. It is ideal for companies searching for the best printer for small business solutions that meet functional and financial needs.

Discover Your Best Printer for Small Business in 2025

Selecting the best printer for small businesses in 2025 requires careful consideration of efficiency, sustainability, and cost-effectiveness. Numerous options are available, from eco-friendly multifunction printers to managed print services so companies can find solutions tailored to their needs. Investing in the right printer enhances productivity and contributes to a greener workplace, supporting corporate social responsibility initiatives that resonate with employees and customers.

For small businesses looking to optimize their printing solutions and improve overall efficiency, Onsite Laser Medic is here to help. Our team of experts can guide you in selecting the perfect printer that aligns with your operational goals and sustainability efforts. Reach out to us today to explore the best printing solutions for your business. Your success is just a call away!