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The definition of “office” may continue to change as office technology advances. While in the past going to the office meant going to an actual office, that’s not always the case today. The “office” may be at home, in the car, in a hotel room, in another country or in a local coffee shop. To keep up with the changing definition of the term “office,” you may consider integrating upgraded technology into your business processes.

Document security is a top priority and you likely have protocols in place for your computers, mobile devices and similar items. However, you also have to look at the laser printers in the office since these can play an integral role in data security.

Exploring the Risks

Today’s multifunction printers are high-tech and have a wealth of features. This means that they are also connected to your network to ensure that they are enhancing office efficiency. Because of this, a hacker could gain access to your printer which could lead them to sensitive business information.

The copier in your office has undergone substantial technological upgrades over the past few years. No longer do copiers merely make black and white copies and, if it was a high-end copier, send faxes. Today’s copy machines have evolved into office place workhorses that are more properly called electronic assistants than copy devices.

Filing cabinets are no longer the most efficient way to hang onto important documents. Digital document management systems are now available that make it simple to upload papers and find them when you require information.

Streamlining the Process

With the old way of filing, you would need to take a physical paper, determine where it goes in a cabinet and ensure your categorization system is maintained accurately. One mistake could cause employees to waste time trying to locate a single page.